A timesheet will be emailed to you by your consultant for completion. At the end of each week please have your time sheet authorised by your supervisor/manager and fax it to us on the number that is on the timesheet. Time sheets must be signed by yourself and the client prior to your pay being released. In the event that the client representative is not available, please have your time sheet signed by another authorised representative. Alterations to your Friday finish time, or any weekend hours must be faxed through on an amended timesheet by the time stated on your timesheet. When using a manual timesheet, please remember the following points:
- DO use black pen. Red and blue pen or pencil does not transmit clearly through the fax machine.
- DO complete the section titled Week Ending. The full ‘week ending’ date (ie. Friday or Sunday’s date) of the week that you are working must be inserted in this section.
- DO use block (capital) letters and write clearly / legibly.
- DO use a 24 hour clock to record your hours.
- DO only use hours and minutes when recording your work time. Do not use percentages/decimals.
- DO check that the timesheet is the right way up in the fax machine before transmission.
- DO insert one character (letter or number) per space.
- DO insert the time if you work less than 1 hour, for example 30 minutes.
- DO leave sections blank or use 00:00 if you have not worked a particular day
- DO ALWAYS include your contractor ID number and Booking Number on the timesheet.
- DO ensure that the authoriser (client) has signed the time sheet before faxing.
- DO NOT put crosses through boxes or any sections of the time sheet.
- DO NOT insert the words AM or PM in the start and finish times.
- DO NOT continually re-fax, fax or photocopies of time sheets – the clarity of information deteriorates making it difficult to read. Use a new timesheet each week you work for us.
- DO NOT use liquid paper or white out on timesheets.
- DO NOT write on the timesheet other than in the sections provided.